Efficiently invite dozens or hundreds of candidates in one go
Inviting large batches of candidates doesn't mean sacrificing personalization. TalentScreen's bulk invitation system lets you import lists, customize messages, and track delivery, all while maintaining a professional candidate experience.
Start with a clean CSV file containing email addresses, first names, and last names. Optional columns include job title, referral source, or custom fields for advanced personalization.
Download the Template
From the Invitations page, click 'Bulk Invite' then 'Download CSV Template'. This ensures your file matches our expected format.
Fill in Candidate Data
Add one candidate per row. Required: email, first_name, last_name. Optional: phone, linkedin_url, referral_source. No blank rows.
Upload Your CSV
Drag and drop or browse to upload. The system validates emails and flags duplicates or formatting errors before proceeding.
Customize Your Message
Edit the invitation email template. Use variables like {{firstName}} and {{examName}} for personalization. Preview before sending.
Schedule or Send Now
Send immediately or schedule for a specific date/time. Set expiration deadlines if needed. Confirm and send to all validated candidates.
Schedule invitations during business hours (Tuesday-Thursday mornings) for higher open rates. Avoid Monday mornings and Friday afternoons.
Monitor opens, clicks, and starts in the Invitations dashboard. Bounce notifications are sent instantly. Resend to non-openers after 3-5 days for better response rates.
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